Fleet Maintenance — work orders & mileage alerts in TMSDASH
Schedule and track vehicle service work — oil changes, tires, brakes, engine, inspections, and repairs — with priority, status, vendor, cost, and odometer, a parts inventory tab, and mileage-based maintenance alerts that flag vehicles past their service interval.
Overview
Schedule and track vehicle service work — oil changes, tires, brakes, engine, inspections, and repairs — with priority, status, vendor, cost, and odometer, a parts inventory tab, and mileage-based maintenance alerts that flag vehicles past their service interval.
How to get there
Key features
- Create / edit / delete maintenance work orders
- Status workflow: scheduled → in progress → completed (or cancelled)
- Priority levels and vendor tracking
- Record cost and odometer at service time
- Mileage-based maintenance alerts — a daily scan flags vehicles past their service interval (default 15,000 mi)
- Per-vehicle service-interval overrides and a last-maintenance mileage baseline, editable inline
- Mileage Maintenance Alerts strip with View-unit and Dismiss, plus a Mileage Due indicator on each vehicle
- Completing a work order stamps the odometer baseline and auto-clears that vehicle's alert
- Parts inventory tab with quantity, unit cost, reorder levels, and part images
- Attach invoice PDFs and photos to each work order via private storage
- Link one or more invoices to a work order for complete cost documentation
Step-by-step
- 1Open the sidebar → Operations → Maintenance.
- 2Review the Mileage Maintenance Alerts strip at the top for any vehicles past their service interval; click View unit to open the vehicle or Dismiss to clear an alert.
- 3Click New Work Order — pick the vehicle, service type, and priority.
- 4Set the scheduled date and vendor, then save.
- 5Attach the vendor invoice PDF and any repair photos to the work order, and link the related invoice records for full cost documentation.
- 6Update status as work progresses (in progress → completed).
- 7Record cost and odometer when the service is finished — this stamps the maintenance mileage baseline and clears the vehicle's alert.
- 8In the vehicle schedule table, set a per-vehicle service interval (mi) and last-maintenance mileage to customize when the next mileage alert fires.
- 9Use the Parts Inventory tab to track stock and reorder levels, and upload a photo for each part.
Page preview
Representative screenshot of the Maintenance page.
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