Fuel & Expenses — receipt scanning & spend tracking in TMSDASH
Log fuel purchases and trip expenses, link them to loads and vehicles, and review spend summaries. Pulls in driver-submitted fuel entries alongside office-logged spend.
Overview
Log fuel purchases and trip expenses, link them to loads and vehicles, and review spend summaries. Pulls in driver-submitted fuel entries alongside office-logged spend.
How to get there
Key features
- Log fuel (gallons, price/gallon, odometer) and other expenses by category
- Link entries to a vehicle and/or load
- Source tracking: driver-submitted vs office-logged
- AI receipt scanning — upload a receipt photo and the vision model extracts gallons, price, total, and odometer
- Spending summaries: total, fuel, and other
Step-by-step
- 1Open the sidebar → Finance → Fuel & IFTA.
- 2Click New Entry — choose fuel or expense, enter the amount.
- 3For fuel, add gallons, price/gallon, and odometer; for expenses, pick a category.
- 4Link the entry to a vehicle and load, then save.
- 5Attach a receipt photo and click Scan to auto-fill gallons, price, and total with AI.
- 6Review the running totals and filter by date or vehicle.
Page preview
Representative screenshot of the Fuel & Expenses page.
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